Job opportunity: Programme Officer
JOB TITLE: Programme Officer
REPORTS TO: Social & Medical Coordinator & Project Coordinator
• The Programme Officer ensures the implementation of all activities run by PILS as detailed in the Project I5PC Prison.
• The Programme Officer is responsible for all programmatic support to the activities of Community Health Services
• The Programme Officer is the facilitator for PILS in terms of Projet I5PC Prison.
• Assist in the coordination, organization and delivery of the department’s activities.
• Assist Department’s Head in programmatic and financial follow-up of programs.
• Support the Social & Medical Hub Coordinator in the production of standard Operating Procedures for Key intervention areas of the department.
• Be proactive and contribute to the improvement of PILS’ services.
• Investigate for alternative solutions where programs are not meeting targets or are not operating as desired.
• Assist in identifying programmatic areas in projects including finding resource persons (including volunteers).
• Manage and coordinate scheduled reporting to meet institutional donor reporting requirements.
• Assist in the setup of a data management system in collaboration with other departments.
• Manage stock control of departmental activities.
• Coordinate and organise the delivery of Programmes outside prison with respect to PILS in collaboration with the project coordinator.
• Meet with the Project Coordinator and Advocacy Officer to review progress and to discuss future steps.
• Identify problem areas and find solutions.
• Manage and coordinate scheduled reporting as required by the donors.
• Assist in the programmatic and financial follow-up of the project at the level of PILS.
• Work in close collaboration with the Advocacy Officer in activities related to communication under the leadership of the communication team.
Finance and Monitoring and Evaluation:
• Lead the production and overseeing of the department’s annual costed workplan.
• Manage the department’s budgets through requests for reallocations & ensuring smooth operation.
• Contribute to strategic planning within the Programme Team, including annual and medium-term planning and monitoring.
• Work closely with fundraising and communications teams to share information about programme, specific projects and programme impact.
• Actively participate in all steps of the monitoring and evaluation of the programme.
• Work closely with Finance Team to ensure financial information is up to date, variances are up-to-date and recommendations for actions made.
• Manage the I5PC Prison project’s budget for activities in collaboration with the Advocacy Officer.
• Make recommendations when actions are necessary to meet financial and reporting deadlines.
• Work closely with fundraising to look into future funding related to the project.
• Contribute to strategic planning with the Programme Team.
• Actively participate in the monitoring and evaluation of the Programme.
● Act as the PILS Focal Point for the department’s funders.
● Establish, maintain and strengthen effective relationships between PILS implementing partners.
● Networking: Liaise with partners, institutions & create new networks.
● Act as programmatic focal point in other department & partner’s meetings & workshops.
● Act as programmatic focal point between M&E & Finance to ensure smooth workflow.
● Any other duties, as agreed with the Social & Medical Hub Coordinator & Project Coordinator.
● Participate, as required, in meetings and other training fora.
• Develop a collaborative working relationship with Project Officers from implementing partner organisations.
• Ensure optimum use of all resources for Programme delivery.
• Provide support to team members and help in the resolution of issues.
• Ensure appropriate training is made available to Programme Team.
Any of other cognate duties
Job description: Programme Officer
Essential requirements and desirable qualities, skills and experiences:
• Bachelor degree in public health, health systems, community health or equivalent, or at least
• 3 years of working experience in follow-up of programmes in medium or large organizations.
• Excellent communication skills (written, oral and interpersonal).
• Knowledge of HIV & AIDS and good understanding of HIV epidemic in Mauritius.
• Knowledge of group animation.
• Aptitude to work within tight deadlines, during odd hours and having a good sense of initiative and a proactive approach.
• Excellent capacity to produce reports on time.
• Demonstrate ability and commitment to teamwork and coordination with multiple partners.
• Computer Skills (Packet office, Gmail, other IT Skills an advantage).
• Non-judgmental and mature attitude towards the beneficiaries of proposed services, i.e., vulnerable populations (people who inject drugs, who live with HIV or engage in sex work).
• Valid driving license.
Please send your detailed CV and motivation letter on email@example.com by 28th of June 2021
PILS has a zero-discrimination policy towards key populations and people living with HIV. We are an inclusive NGO and do not tolerate discrimination against gender identity and expression, sexual orientation, disability, physical appearance, body size, ethnicity, nationality, race, age, religion, marital status or pregnancy. Harassment in any forms towards any staff, volunteers, partners, community members, service providers or funders will not be tolerated by PILS.